We prepare your business so AI can do the work.
Your team already uses AI and it still can't do the work, because it can't read your business. We fix that, then put agents on the recurring jobs.
Daniel Canosa, founder
“I'll be on the call.”
Clients include
Seven case studies →
Sound familiar? Then this is built for you.
- You spend your days babysitting your team because nothing shows them what needs to get done, while the work only you can do waitsWith an AI-enabled businessEveryone opens one workspace and sees what's theirs today, so you stop being the one who tells them
- Things slip through, not because anyone is careless but because nothing catches them, and you find out from the clientWith an AI-enabled businessEvery promise made on a call is recorded with a date and an owner, and what's overdue surfaces before the client notices
- The same numbers get typed into three places by three people, and the mistake shows up later, in front of a clientWith an AI-enabled businessIt gets entered once and travels, so there is nothing to re-type and nothing to reconcile
- Your team uses ChatGPT, but it can't see your clients, your prices or your files, so everything it writes is generic and someone fixes it by handWith an AI-enabled businessThe AI lives in your workspace and knows your clients, your prices and how you work, because that's where they are
- You still write every proposal yourself, starting from the last one, because nobody else knows how you scope and price, so every deal waits on youWith an AI-enabled businessYou type into AI: “Draft the proposal for this client”, and it comes back the way you write proposals, priced with your rules, ready for you to review
- Nobody can answer a simple question about the business without digging through five tools, so they interrupt you insteadWith an AI-enabled businessAnyone on the team types into AI: “How many units did we replace at this property this year?” and gets the answer from your own data, with the source
Agentic transformation. AI that does part of the work, not just a chat.
Digital transformation put your work into tools. This one prepares those tools so AI can do part of the work.
1AI as a chat
Someone asks ChatGPT for an email. It doesn't know the client. They fix it by hand.
2AI that knows the business
Clients, projects and processes in one workspace. Ask it anything, get a real answer.
3AI that does the work
Agents draft the proposal, write the recap, chase the follow-up. You review.
Most businesses are at 1. An AI-enabled business is at 3. We take you there, in that order.
One system. Two layers.
This is what an AI-enabled business looks like: everything your team runs on, and the AI on top of it.
Layer 2 · The AI layer
- Company brain: context, offers, voice
- Skills: your processes, written for AI
- Agents: proposal drafter, recap writer, follow-up tracker
- Memory: decisions and learnings
Layer 1 · What your team runs on
- CRM and sales pipeline
- Projects and tasks
- Clients and meetings
- SOPs
- Dashboards
- Your team works in Notion from day one. Notion AI works immediately, because the data is there.
- The agents work on the same workspace. Nothing to migrate, nothing new to learn.
- Everything in your accounts. The same setup Systemify and 80 other companies run on.
Already on HubSpot, Asana or a CRM that works? We keep what works and connect it. Nobody is asked to abandon a tool their week depends on.
How we get you there, in six steps.
Nothing gets built before we've talked to the people who do the work, so what we build is what they'll actually use.
1 · Fit call
20 minutes, free
We look at where work gets stuck.
What comes out:Whether there's a build worth doing, and a range.
2 · Interviews
Week 1
We sit with each person who does the work.
- How they actually do their job, not how the org chart says.
- Where time is lost, what gets re-typed, what falls through.
- What to build first, and what not to build at all.
What comes out:A process map and a scoped plan you can hold us to.
3 · Notion build
Weeks 2 to 5
CRM, projects, tasks, SOPs, meetings, dashboards.
What comes out:A workspace your team starts using.
4 · Team training
Week 5, live and recorded
Sessions with the team. Tuning on what they tell us.
What comes out:A team that uses it daily.
5 · AI layer
Week 6, on the same workspace
Company brain, written skills, your first agent.
What comes out:An AI-enabled business. One recurring job already done by an agent.
6 · After
Optional
Monthly retainer. One new agent a month.
What comes out:Everything stays in your accounts.
At the end, your team runs from one workspace, an agent is already doing one of your recurring jobs, and all of it is yours.
What changed, in their words.
All seven case studies →Manufacturing
50% of the weekly workload gone
Cut 50% of my weekly workload to almost zero. Order fulfillment now runs itself.
Wyatt Carder
SunIce & SuCasaLand investing
13+ hours a week back
I can finally recruit and welcome new team members and focus on growing the business.
Chris Burke
Simpli AcresWeb development agency
2x revenue in 90 days
I went from 12-hour days to having so much free time I didn't know what to do with it.
James Battye
YesChefAnd once the AI layer is on
Commercial real estate
Outreach that runs without him
He was one of the first leads I got, and we're close to getting it signed. It's clear that it works. It's just now the volume.
Jatin Mehta
KiteHill Real EstateAsked on most fit calls.
What does it cost?
Most builds land between $7,000 and $13,000, depending on how much we build. Agents are a fixed price each after that, and the monthly retainer is optional. You get your number on the fit call, never a surprise later.
How long does it take?
About six weeks from the first interview. Your team is working in the new workspace before the AI layer goes on.
How much of our time does it take?
About an hour per person for the interviews, a short weekly check-in with the owner, and the training sessions. We do the building.
We already use ChatGPT. Isn't that enough?
It's step one. A chat window knows nothing about your clients or your process. The difference is a business AI can read, not a better prompt.
What if the team doesn't use it?
That's what the interviews and the training are for. We build from how they actually work, and the first agent takes a job they're glad to hand over, so it pays off early.
Where does our data live? Is it safe?
In your own Notion and your own AI accounts, with permissions you control. We don't keep a copy. The AI sees only what you give it access to.
We already have a Notion or a CRM.
Good. We build on what holds and replace what doesn't. The interviews tell us which is which.
Why not just buy a template?
A template is somebody else's process. The value here is the week of interviews that works out how your business actually runs, and then building that.
Does it work with our other tools?
Yes. Notion is the hub and we connect what you already use: email, Drive, calendar, payments, WhatsApp. The connections are part of the build, not an extra line on the quote.
What happens after the six weeks?
It's yours. An optional monthly retainer keeps it running and adds an agent a month. Without it, it keeps working.
Do you work in Spanish, and outside Spain?
Yes. English and Spanish, remote, with clients in Spain and the US.
What is agentic transformation?
Digital transformation moved work into tools. Agentic transformation prepares those tools, data and processes so AI can do part of the work. The result is an AI-enabled business.
Find out what's worth building, in 20 minutes.
A free fit call with the founder.
Daniel tells you straight whether there's a build worth doing, what it looks like, and a credible range.
Daniel Canosa
Founder. The call is with me.
Systemify has been building these systems since 2020, for service businesses in Spain and the US. Daniel publishes how the work is done on YouTube every week.