Simpli Acres - Land Investing

How a Notion System Helped Chris Burke (a Real Estate Investor) Streamline his Property Management and delegate 80% of the Tasks allowing him to save 15+ Hours a Week and countless headaches in Just 1 Month.

“I can finally recruit and welcome new team members and focus on growing the business instead of losing myself in the weeds.”

Chris Burke - Founder and CEO of Simpli Acres

The Challenge

Chris is a real estate investor that buys and sells properties for a profit.

He began his activity alone and started to delegate some tasks. He wanted to build a minimum team of 2-3 people. He grew his business to a point where it became really complicated for him to manage the growing amount of tasks while keeping up with what his contractors were doing. At the same time, it became hard for him to manage the buying and selling process for more and more properties.

His main issue with systematizing was not having a reliable, organized way to store SOPs, making them hard to find and separate from the tasks they supported

Chris ended up going down the rabbit hole of trying to improve the process, but this is really hard to systemize without a solid structure that is supposed to handle the most important part of the business.

The consequences are that Chris was spending too much time on administrative tasks, he felt that he couldn’t move his business forward, he couldn’t have a team because he alone had a hard time keeping up with all the properties he had to manage. He felt stuck.

Our Solution

Step 1: Audit of Chris's business organisation. Audit of the structure of his processes. Developed a streamlined process for his entire organization.

Step 2: Combine all of Chris’s processes into one clear, step-by-step defined process board that centralizes and organizes everything from start to finish.

Step 3: Creation of the Notion system based on his defined processes.

Counties dashboard gave him a clear look of which counties performed better, so he could make better decisions on where to spend his marketing budget. Through the Team teamspace, now Chris knows exactly how many task each member of his team has so he can better manage their workload and has much more clarity of what he can delegate to who.

Chris can also now at a glance see at which stage each of his properties are without jumping from page to page. He has it all in one page in a way that is structured and clear so he can make his decision from a bird eye point of view.

Step 4: Creation of Make automations to get rid of some manual tasks Chris was spending a lot of time comparing Due Diligences, but now the automation alert him when they are different and it tell him exactly which ones.

Chris was manually adding Buyers from the emails into a system and using all the details, it took him at least 10min per buyer. The automation now take the buyer directly from the email and automatically input the details into Chris database and alert him at the same time so he is aware that there is a new Buyer.

The results

• Saved at least 3 hours/week on the comparison of Due Diligences.

• Saved at least 10 hours/week on the communication of tasks to contractors.

• Much more clarity on the performance of the Sales depending on the County.

• Can welcome and manage 50% more new properties within the business.

• Chris now has 2 new team members and more to come, which allows him to spend more time on the projects that grow the business.

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